Attendance Codes

  • The ON is a code given to students who attend school anytime during the same day that they go to a medical appointment.  The EW code is given to a student who does not attend school on the day they go to the medical appointment.  Since the EW code is for students missing full days of school, this code will count against the student for exemptions. To use code ON there must be an official check-out/check-in record in the Attendance Office.


    Here is a chart showing Attendance Codes:

    Code

    Description

    Usage

    Affects 90% Rule

    Affects Exemptions

    EA

    Excused absence- note from parent

    Illness of student; illness of student’s child or no child care; funeral; family emergency; adoption ceremony. Must be submitted within 5 days after absence, if submitted after the 5 days, the note will be filed and original code will stay the same.

    Yes

    Yes

    ES

    Suspended absence

    Off campus suspension

    Yes

    Yes

    EW

    Excused absence

    Dates on note prior to date of visit cannot be coded EW; Healthecare professional note states student or child name, date of visit, and date(s) of absences. 

    Used when there is NO raptor record for the student.

    No

    Yes

    OA

    School related field trip non-UIL

    Student on an approved school activity

    No

    No

    OB

    Military Deployment

    Parents only; absent due to parent returned from deployment; 5 days per school year

    No

    No

    OC

    On Campus

    Student not in class but on campus; attending intake meeting at Impact

    No

    No

    OF

    Focus Room

    Special Ed ONLY; placed in Focus Room

    No

    No

    OI

    University/Institute/ Vocational School Visit

    Jr/Sr only. Letterhead dated & signed by college/university proving visit. Request for info from univeristy is not accepted.

    No

    No

    OJ

    Required to go to court

    Required court appearance of student

    No

    No

    OL

    UIL School Activity

    All sports, band, etc.

    No

    No

    ON

    Doctor’s Note

    Student or student child went to doctor and did attend school sometime that day. ONLY AN OFFICIAL CHECKOUT/CHECKIN DOCUMENT (RAPTOR RECORD)CAN PROVE THE ATTENDANCE. 

    No

    No

    OS

    In School Suspension

    ISS, list of students is given to attendance 2nd period and at the end of the day

    No

    Yes

    UL

    Unexcused Late

    Parent note turned in past 5 days

    Yes

    Yes

    UN

    Unaccounted

    Student is not in class and not on any on campus lists; parents get notified

    Yes

    Yes

    UP

    Unexcused Personal

    Personal reasons- DPS, vacation, military testing, out of town, etc.   Absences that are still waiting for note to change code.

    Yes

    Yes