Attendance Codes
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The ON is a code given to students who attend school anytime during the same day that they go to a medical appointment. The EW code is given to a student who does not attend school on the day they go to the medical appointment. Since the EW code is for students missing full days of school, this code will count against the student for exemptions. To use code ON there must be an official check-out/check-in record in the Attendance Office.
Here is a chart showing Attendance Codes:
Code
Description
Usage
Affects 90% Rule
Affects Exemptions
EA
Excused absence- note from parent
Illness of student; illness of student’s child or no child care; funeral; family emergency; adoption ceremony. Must be submitted within 5 days after absence, if submitted after the 5 days, the note will be filed and original code will stay the same.
Yes
Yes
ES
Suspended absence
Off campus suspension
Yes
Yes
EW
Excused absence
Dates on note prior to date of visit cannot be coded EW; Healthecare professional note states student or child name, date of visit, and date(s) of absences.
Used when there is NO raptor record for the student.
No
Yes
OA
School related field trip non-UIL
Student on an approved school activity
No
No
OB
Military Deployment
Parents only; absent due to parent returned from deployment; 5 days per school year
No
No
OC
On Campus
Student not in class but on campus; attending intake meeting at Impact
No
No
OF
Focus Room
Special Ed ONLY; placed in Focus Room
No
No
OI
University/Institute/ Vocational School Visit
Jr/Sr only. Letterhead dated & signed by college/university proving visit. Request for info from univeristy is not accepted.
No
No
OJ
Required to go to court
Required court appearance of student
No
No
OL
UIL School Activity
All sports, band, etc.
No
No
ON
Doctor’s Note
Student or student child went to doctor and did attend school sometime that day. ONLY AN OFFICIAL CHECKOUT/CHECKIN DOCUMENT (RAPTOR RECORD)CAN PROVE THE ATTENDANCE.
No
No
OS
In School Suspension
ISS, list of students is given to attendance 2nd period and at the end of the day
No
Yes
UL
Unexcused Late
Parent note turned in past 5 days
Yes
Yes
UN
Unaccounted
Student is not in class and not on any on campus lists; parents get notified
Yes
Yes
UP
Unexcused Personal
Personal reasons- DPS, vacation, military testing, out of town, etc. Absences that are still waiting for note to change code.
Yes
Yes