These forms are provided for your use and reference. If you can't find what you're looking for, please contact the Financial Services department at (512) 268-2141.  It's a pleasure to serve you.

Activity Funds

• Activity Funds Manual
• Bona Fide Student Organization Officer Form
• Change Order Form
• Crowd Funding Guidelines
• Fundraising Guidelines
• Fundraising Application
• Principal's Checklist for Activity Funds
• SAF Deposit Backup
• SAF Sponsor Detailed Activity Ledger
• SAF Teacher-Sponsor Deposit Record

Budget 

• TEA Resource Guide
• 2023-2024 Budget Training Presentation

Business Office

• Business Office Organizational Chart
• Child Nutrition Procurement Procedures

One Card Resources 

• One Card Procedures Manual
• One Card Holder Agreement
• One Card Check-Out
• One Card Quick Notes
• Input Purchase Form
• One Card Waiver Request
• One Card Register Receipt
• How to Reconcile One Card

Courtesy Cards

• Courtesy Card Register Receipt Template

General Forms

• Athletic Official Pay Form
• Budget Transfer Form
• Chart of Accounts
• Code Correction Form
• Consulting & Professional Services Form
• Federal Programs Purchase Request Form
• Fixed Asset Inventory Blank
• Fixed Asset Procedures
• Hays CISD - Texas Sales and Use Tax Exemption Certificate
• IRS Form W-9 Blank
• Input Purchase Form
• Tax Bulletin

Payroll Forms

• Payroll Staff Contacts
• 24-25 Monthly Payroll Schedule
• 24-25 Semi Monthly Payroll Schedule
• 23-24 Monthly Payroll Schedule with TCP Deadlines
• 23-24 Semi Monthly Payroll Schedule with TCP Deadlines
• 23-24 Monthly Payroll Schedule
• 23-24 Semi Monthly Payroll Schedule
• 457 Deferred Compensation Plan Withdrawal
• Authorization to Cancel Direct Deposit
• Extra Duty Pay Form 
• Extra Duty Employment Agreement
• Federal Programs Extra Duty Pay Form
• Federal Programs NSHE Timesheet
• NSHE Timesheet
• Salary Deduction Cancellation
• Tutoring Log

Purchasing Forms

• 2023-2024 Intro to Purchasing Basics
• Contracts and Board Approved Agenda Items
• Frequently Used Vendor List
• Hays CISD Consulting Services Agreement
• Contracts and Agreements Signature Transmittal Form
• Hays CISD Signature Authorization for Contracts
• Hays CISD Sole Source Exemption Letter
• Hays CISD Contracts Agreements Signature Procedure
• Price Quotation Sheet

Travel 

• Travel Guidelines - Currently under review....stay tuned!
• Hays CISD Travel Card Guidelines- Currently under review....stay tuned! 

Travel Forms

• Local Travel Form - Updated August 2024
• Out of District Travel Forms - Updated August 2024
• Travel Card Disbursement - Currently under review....stay tuned!
• Texas Hotel Occupancy Tax Exemption Certificate
• Texas Sales and Use Tax Exemption Certificate