COVID-19 Risk Mitigation for Athletics and Fine Arts – including Band, Choir, Cheer, Dance, Theatre, and Sports.

We will expect staff and athletes to conduct themselves as if they are contagious.

The policies in our plan are designed to minimize risk. It is vital to health and safety that our students/staff are fully conscious of this at all times and take responsibility for following these guidelines.  The following information is excerpted from the fine arts and athletic plans as a quick resource:

Face Coverings:

• Hays CISD requires masks to be worn at all times during practices, class and transitions.
• When students and staff are able to maintain at least six feet distance between each other, masks may be removed. Some Fine Arts activities will adjust to greater distances when needed.
• UIL recommends wearing a mask during competitive game play but it is not required.
• Hays CISD will not require students to wear masks during active competition play or performance. 

Cohort/Companions:

• Students will be assigned a partner (cohort/companion) for class, practice and transportation in an effort to mitigate any potential exposure risks.

Transportation:

• The district will provide bus transportation based on district guidelines in the Hays CISD District COVID-19 Response Plan.
• Masks WILL be worn during transportation.
• Bus seating charts WILL be maintained.
• Cohorts/companions WILL be utilized, whenever possible.
• Students and staff will sit one to a seat, whenever possible.
• In the event that seating needs dictate more than one person to a seat, windows will be opened to assist in air circulation to mitigate exposure risk.
• Personal transportation will be allowed with the appropriate permissions on file with the district. (Contact your respective campus coach, director or designee for more information.)

COVID-19 Screening

• All students, staff and coaches MUST pre-screen before attending or participating in any activities. A current list of the symptoms can be found in the Hays CISD District COVID-19 Response Plan.
• Any COVID-positive student/staff who has been in close contact with a campus member (cumulative time of 15 minutes or greater, with or without a mask in the 48 hours prior to the onset of symptoms) MUST report their status to their respective campus.
• Any student/staff who has been in contact with a COVID-positive person MUST report their status to their respective campus.
• All staff and students are expected to abide by quarantine guidelines and remain off district property during their quarantine period.

Spectator Procedures

• Any individuals who are confirmed to have, suspected of having, are experiencing symptoms of, or have been in close contact with an individual who has been confirmed to have COVID-19 should not enter the facility. 
• Spectator, audiences, fans, and media are required to wear face coverings as described in Executive Order GA-29.
• Groups should be 10 or less and should maintain at least six feet of distance from other groups at all times.
• HAYS CISD will block off seating based on applicable social distancing guidelines that are currently established as a minimum of six feet.
  • Members of an immediate family/household are able to sit together.

Staff will be utilized for duty to maintain a line-of-sight in hallways and distancing of students in the hallway for arrival, dismissal, and transitions. 

Arrival Procedures

• Early bird arrivals are strongly discouraged. Any students dropped off before the building is open will not be allowed inside the building and should remain in their vehicle.
• Separate entrances will be utilized for car riders, bus riders, walkers, and daycare children when possible.
• Sanitizing stations will be places at all entrances/exits and students and staff will sanitize hands upon entry.
• Students will go straight to the classroom upon arrival and will not wait in a centralized holding area.
• Parents will not be allowed to walk students to classrooms.
• Campus specific procedures will be developed and communicated to parents and students for each group arriving at the school (car riders, bus riders, walkers/bike riders)

Dismissal Procedures

• Campuses will designate staggered dismissal groups and/or times. Staggering the times and groups of walkers, car riders, bus riders, and daycare children will help manage student movement in the building and decrease the risk of potential crowding outside at dismissal time.  
• Separate exits will be utilized for car riders, bus riders, walkers, and daycares when possible.
• There will be bus procedures based on campus specific needs.
• Early pickup will not be allowed within one hour of dismissal. If parents need to pick up their child early from school, they will need to properly self-screen, wear a mask, and follow all safety guidelines. 

Movement in the Building - Transitions

• During passing periods or when multiple student groups are moving in shared hallways, one-way traffic flow will be established throughout campus corridors / hallways to organize student movement. Student movement during non-passing periods will not need to follow one-way flow (for example when a student walks to the office).
  
  • In the event one-way flow is not possible, administrators will designate traffic flow and document in their campus plan. 
  • Walking pathways throughout the building will be designated “stay to the right.” This includes the entrance and exit doors.
  • When possible, it is recommended that students make transitions outside of the building.
  • Doors must be kept locked for security. Campus staff should be assigned locations such as exterior exits during transitions. It is preferred that campus staff hold exterior doors open during the transition.
• Where possible, teachers will move to students for transitions in instruction, and students will remain in their classrooms.  
• Staggered scheduling will be utilized in transitions between classes to avoid student-to-student close contact.
• Transitions to and from breakfast and lunch will be staggered to ensure social distancing within lines and at tables. This may require some students to have lunch in the classroom

Building access after the instructional day ends will be limited, except for after school care and extracurriculars, in order to allow for the cleaning necessary to protect staff and student health. 

Although the district is implementing the safety protocols and disinfecting efforts described below, families are encouraged to drop students off, carpool or walk with their student to school to reduce possible exposure on buses.  Students using school bus transportation services will follow revised protocols. 

The District is requiring all drivers and students to wear masks while on the school bus. 

Bus Stop Expectations

• Students should practice social distancing, whenever possible (if there is adequate space and it is safe to do so) while waiting for and approaching the school bus. 
• Students should arrive at the bus stop with a face covering.
• Students should NOT share food, drinks or personal devices.

Unloading, loading, and transit expectations

• Students should practice social distancing as they approach and board the bus and as well as when unloading.
• Hand-sanitizer will be provided in the seat behind the driver.  Each student will utilize the sanitizer prior to sitting in their assigned seat.
• Students are expected to arrive at the bus stop with a face covering. In the event that a student arrives without a mask, the student will be provided one to ride the bus. Parents will be notified of the failure to provide a mask. Repeated failure to bring or wear a face mask may result in disciplinary action. 
• Transportation will complete a bus referral to the student’s campus regarding any mask violations for follow up with parents by their school administration and notify transportation officials of the outcome.
• Bus capacity will be reduced as much as possible for COVID.

• When permissible, seating will be “one to a seat”, next to the window.
• When capacity requires multiple students to a seat, windows will be opened, weather permitting. 
• Students living in the same household will be seated together.  All other students will have assigned seats.  
• Unloading will start from the front to the back when possible

Disinfecting Protocol

• Bus seating areas will be disinfected after each bus route, particularly high-touch surfaces such as bus seats, steering wheels, knobs and stairway handrail.
• Weather conditions permitting, various bus windows/roof hatches may be vented to allow outside air to circulate the bus. 
• Deep cleaning will occur daily.
  
    

Based on building capacity and student enrollment, campus administration will determine areas that may be utilized for lunch. These areas could include classrooms, cafeterias, outdoor areas, the library or other large areas within the school building.

Cafeteria capacity will be based on spatial distancing guidelines. Physical distance will be provided around each occupiable seat to allow for 6 feet between students during mealtime unless physical barriers can be used effectively between students. 

• In the event that 6 feet spatial distancing cannot be achieved, it is recommended that physical barriers be utilized.
• Each lunch period MUST maintain a daily seating chart for contact tracing requirements in every instance that six feet is not achieved regardless of presence of a physical barrier.
  • Face coverings may be removed only when actively eating.  Students should be encouraged to eat their meal and replace their masks prior to socializing.
• Hand sanitizing stations will be available at entrances and exits of the cafeteria. Students will wash/sanitize hands before entering the cafetering and after breakfast/lunch.
• Students will pick up meals from the cafe with the exception of Pre-K.
• Staggered mealtimes will be utilized to accommodate the number of students entering the area to abide by social distancing guidelines. 
• No visitors will be allowed during mealtimes and no third-party food deliveries will be accepted at any campus.
• Posted signage and staff will reinforce social distancing and traffic patterns in the cafeteria.
• If microwaves are allowed for student use, the campus MUST have a clearly communicated process for regular cleaning.  
• Campus leaders will also prepare the markings of social distancing in the cafeteria and service lines.
• No self-serve areas options will be provided.
• Administrators will designate and clearly communicate the lines for lunch pick up (for example serpentine lines should not be utilized during lunch pick up).
• A seating plan for students will be followed for spatial distancing and contact tracing requirements. If a campus can ensure that all students are seated 6 feet apart while eating, then a seating chart is not required.
• Staff will maintain the same class group for “in person” lunches daily.

At this time, parents should contact the school via phone to communicate with school personnel and schedule appointments whenever possible. Access to the campus by parents will be limited to the front office and will be subject to additional screening procedures. Anyone entering a building will be required to wear a face covering which covers the nose and the mouth.  

• No in-person assemblies or events will be held at this time. Meet the teacher, open house, parent conferences, etc. will be held virtually.
• Campuses will utilize virtual meeting options when possible to limit campus visitors. Virtual tools will be used to conduct meetings such as PTA meetings, ARDs, LPAC, etc.
• No visitors will be allowed into the campus beyond the reception area. 
• All visitors will be subject to screening by way of a symptom screening form before entering buildings. Visitors may be subject to temperature checks.
• All individuals entering the building will be required to wear face coverings. 

Students will receive support as outlined in their IEP, 504 plan, or RtI plan to the fullest extent possible. We will work with families to communicate plans for service delivery and to seek feedback about services. Services may be provided virtually when possible to limit exposure between groups.

Staff will follow CDC and HCISD safety guidelines and be mindful of limiting contact, sanitizing procedures, and social distancing.

Support staff will sanitize in between groups/classrooms and wear a facial covering at all times.

The safety and health of our employees and students is our top priority. Sanitation of classroom and workspaces will take place throughout the school day and each evening after dismissal of students. The cleaning steps outlined below will be instituted to disinfect workplace surfaces, chairs, tables, etc. to protect employees and reduce the risk of spread of infection. To mitigate the spread of the virus, everyone must manage their immediate area and employ good habits including wiping of surfaces, frequent hand washing and disinfecting an area whenever possible.  Cleaning, sanitizing, and disinfecting reminder signage will be prominently displayed. 

Employees will disinfect their own personal workspaces (handles, switches, counter/desk, phone, etc.) throughout the day, giving special attention to commonly touched surfaces.  Staff and students will have access to disinfecting supplies to aid in cleaning during breaks in instruction. 

Classrooms, Desks, Workspaces and Electronics Disinfection

During the school day, teachers and staff will utilize alcohol solutions with at least 70% alcohol to disinfect in their classrooms or immediate work areas a minimum of four times a day and as needed (per CDC guidelines). Alcohol based solutions are supported by the CDC for disinfection and have a shorter cleaning time than other district disinfection products. At the secondary level, student desks must be cleaned between classes.

Cleaning Standards

All bottles containing chemicals MUST be labeled, clearly marking the bottle contents. Unlabeled bottles should be immediately reported to custodial services. 

Category	Area	Frequency
Workspaces & Instructional Spaces	Classrooms, offices, restrooms located in classrooms	As needed AND Mid-morning and mid-afternoon; At the end of each day (At least 4 times per day) and with any student changes between classrooms.
Restricted area items	Refrigerators, microwaves, coffee machines, storage areas	At the end of each use
Electronic Equipment*	Copy machines, shared computer stations, TV’s, telephones, keyboards, shared kiosks *Do NOT spray directly onto electronics.  Use a district approved cleaning wipe with an alcohol-based solution.	At the end of each use
General Use Objects	Counters, handles, light switches, sinks, etc.	As needed (At least 4 times a day)
Outdoor areas, playgrounds	High touch surfaces should be wiped down with a 70% alcohol-damp rag, do not use spray bottles. Wood is not recommended to be wiped down.	At the end of each use
Trash	Staff will remove trash bags, seal and leave outside the door for removal by custodial staff at the end of the day.  (Custodial staff will leave new bag)	At the end of the day

Deep Cleaning and Disinfection Protocol

Deep cleaning will occur as needed. This action is typically used as a response action to a verified case of COVID-19 in a facility or increase in illness.  

These are general guidelines for campuses to utilize for Specials rotations.

• Seating assignments must be maintained at all times students are within 6 feet (regardless of PPE use).

 Music

• Music specials can be held in the music room or other area of the building as designated by the administrator.
• Students will be required to wear a mask or other facial covering at all times during music.
• Appropriate social distancing measures will be followed where possible and riser use should be eliminated.
• Individual manipulative packets will be provided to minimize the sharing of materials.
• Musical instruments, mallets and other equipment will be sanitized and wiped down after each use.
  • Recorders will not be utilized during the fall 2020 school semester. 
    
    

Physical Education (PE)

• Whenever possible, physical education classes will be held outside to allow for maximum physical distance between students.
• Any activities bringing students into close physical contact, or requiring multiple students to touch or handle the same equipment will be avoided.
• PE equipment will be disinfected and wiped down after each use. Students should disinfect equipment after each use.
• Visual markers will be on the gym floor and bleachers as reminders of social distancing rules.
• Students should avoid touching their face at all times, but especially while playing games.
• Sanitizing areas and access to handwashing will be provided.
• If enrolled in a PE class, students should bring tennis shoes to participate in class activities. Whenever possible, physical education classes will be held outside to allow for maximum physical distance between students.
• Utilize outside space, as weather appropriate, to increase spatial distancing.
• Promote games and activities which do not require physical contact with other students.
• If balls/equipment is used, sanitize after use prior to a new group. 
  
  

Art

• Art specials can be held in the art room or other area of the building as designated by the administrator.
• Students will be required to wear a facial covering at all times during art.
• Students should maintain spatial distancing whenever possible and strict seating assignments will be maintained.
• Individual art supplies should be utilized whenever possible to minimize exposure.
• In the event that art materials must be shared, they will be sanitized and wiped down after each use.
• Administrators should build in extra time to ensure teachers have time to appropriately clean between student groups. 
  
  

Library

• Elementary school librarians may allow students to travel to the library to provide curriculum based lessons/book checkout in the classroom.
• Students will be required to wear a facial covering at all times.
• Students should maintain spatial distancing whenever possible and strict seating assignments will be maintained.
• Book carts will be used to offer books to students. Students will not have general access to the library.
• Students and staff will wash/sanitize hands upon entering and after visiting the library.
• High-touch surfaces (e.g., table tops, chairs, door handles, etc.) will be disinfected regularly.
• Upon return of books to the library, library staff will institute a book return process to ensure that books are not reshelved prior to 72 hours from book return.
  
  

 Computer Lab

• Students will travel to computer labs for technology.
• Computer labs will be reconfigured to promote spatial distancing of 3 feet. If 3 feet cannot be maintained barriers should be utilized.
• Assigned seating will be maintained in the labs and immediately available to administrators as needed.
• Occupancy will be limited to maintain spatial distancing requirements.
• Require students to wash hands or use hand sanitizer before and after specials.
• High-touch surfaces (e.g., table tops, chairs, door handles, etc.) and computer keyboards/mouses will be disinfected after each classroom use.

All campus and district field trips will be suspended through February 2020 The district will reconsider field trips for the spring semester at a later date.

UIL and competition travel are not considered field trips and will be allowed with permission from the area DAO.

• Alcohol-based hand sanitizer will be available at campus entrances, in classrooms, in the cafeteria and in common areas throughout the campus.
• Staff and students will be expected to wash or sanitize their hands regularly.
• Requirement for hand washing and use of provided hand sanitizer include: upon entry to classrooms and periodic times during the day, as well as after recess, before eating, and following restroom breaks.
• Hand sanitizer has been added to the school supply list and students are encouraged to bring a personal hand sanitizer.

All individuals should ensure optimal healthy hygiene practices, including handwashing or the use of alcohol-based hand sanitizers, to prevent infections and reduce the number of viable pathogens that contaminate the hands. Handwashing is the single most effective infection control intervention (CDC). Hand sanitizing dispensers will be located throughout the campus Students, staff, and volunteers will be encouraged to wash hands/use hand sanitizer often. 

Schools are required to comply with the governor’s executive order regarding the wearing of masks. Students and staff are expected to wear face coverings during school hours. This requirement is subject to change. 

• In order to protect our students and staff, face coverings will be required for all students and staff at school where maintaining 6 feet apart is not possible. Face coverings include non-medical grade disposable face masks, face coverings (over the nose and mouth).
  • The CDC recommends cloth face coverings be used by the general public. Face coverings should follow CDC guidance which indicates cloth coverings should be at least 2 layers. Masks with exhalation vents are not allowed. Bandanas tied over the nose and gaiters are discouraged except for outdoor use. This short video from the CDC website provides guidance for creating a face covering without a sewing machine.
• The CDC does not recommend face shields to be used interchangeably with masks and therefore the district requires all students and staff to wear a face covering over the nose and mouth.
  • There may be instances in which it is educationally beneficial for students to see a teacher’s full face. A teacher may utilize a face shield in lieu of a face mask as long as the teacher is able to maintain 6 feet from individuals in the classroom.
• Individual needs will be addressed on a case by case basis with appropriate documentation. Requests for accommodations should be submitted to the campus administration. Those with significant disabilities that prevent them from wearing a mask, may be exempt from mask requirements.
• Each individual is responsible for providing their own face covering.
  • The district will have face coverings available in the event one is lost or breaks.
  • In addition the district has medical grade masks available for staff who request one.
    • Medical grade masks are defined as disposable pleated style masks that do not require fit testing.
    • These are intended to be single use.
    • Limited quantities are available on campus. Principals can provide a week’s worth of masks (five) at a time at the request of a staff member. In the event a staff member wishes to request more they may do so the following week.
    • Administrators shall keep inventory and request more when numbers reach 500 each.
  • Many individuals have opted to utilize cloth face coverings for enhanced fit and reusability. The cloth face coverings can be extremely effective if used properly.
    • Make sure your mask has multiple layers and is made from a tightly woven material.
    • The addition of a disposable filter can give an added layer of protection.
    • Ensure a proper fit with no gaps or sliding down the face; it must cover the nose and mouth.
    • Change your mask often, especially if it gets soiled or overly damp.
    • Wear a different mask daily and wash after use each day.
  • THE USE OF FACE SHIELD, IN ADDITION TO ANY MASK, IMPROVES PROTECTION FOR THE WEARER.
    • It is recommended that a shield be used with a mask versus changing the type of mask worn to increase protection for the wearer.
    • Teachers will be provided a face shield if requested to the campus administrator.
  • Individuals who are required to have regular interaction with symptomatic individuals (school nurse or isolation room monitor) or to clean a covid positive area (custodians) should wear additional PPE.
  • Masks breaks are allowed as needed. A mask break is the removal of a mask for short periods of time (for example a few minutes) while at least 6 feet from others. Ideally this would occur outdoors. A mask can be momentarily pulled down to allow for a drink of water and then should be replaced.

Face coverings are recommended in buildings even when 6 feet spatial distance is possible but may be removed when 6 feet can be maintained. 

Physical barriers are being provided in reception areas and point of sale areas as designated by campuses. 

Physical barriers may be used in cafeterias if utilized as eating spaces in campus plans. They are necessary in areas that we are unable to adhere to the six feet spatial distance guideline for removing masks to eat.

Physical barriers are necessary in any areas in which we are unable to adhere to the 3 feet social distancing guidelines.

Administrators will provide training for staff on guidelines and procedures associated with outdoor play and student activities. 

• Administrators will develop a schedule for students to access the playground equipment.
• Staggered schedules will be used and no more than two grade level classes may utilize a playground at a time.
• All students and staff will be required to wash their hands or use alcohol-based hand sanitizer before recess.
• Teachers will monitor students to ensure safety guidelines are followed. Teachers may allow small groups of students to play together and develop structured games that take into account social distance protocols.
• Per CDC guidelines, outdoor areas, like playgrounds in schools and parks generally require normal routine cleaning, but do not require disinfection.
• Teachers will clean high touch surfaces made of plastic or metal such as grab bars and handrails and shared equipment at the conclusion of class recess in preparation for the next group.
• Students will wear masks during outdoor activity unless maintaining six feet of spatial distancing. Students must maintain social distancing while lining up to return to class.
• Teachers should encourage mask breaks during recess. A mask break is the removal of a mask for short periods of time (for example a few minutes) while at least six feet from others.
• All students and staff will be required to wash their hands or use alcohol-based hand sanitizer when returning to their classroom. 

Campus leaders will establish the maximum capacity for each restroom that allows for social distancing.  

• All hand dryers will be disabled and paper towels will be provided.
• Campus staff will develop plans based on their individual campus needs to limit the number of students that enter the bathroom at one time.
• Elementary campuses could consider the scheduling of whole class restroom breaks to eliminate co-mingling of students across various classes and to ensure teacher monitoring of social distancing guidelines.
• Increased disinfecting by custodial staff will occur throughout the school day.
• Staff and students must wash hands with soap and water prior to exiting the restroom.
• When possible, restrooms doors will be propped open and paper towel dispensers and trash cans will be placed outside the door to ensure sanitary protection for all parties.
• Visuals indicating proper handwashing techniques and social distancing will be displayed to consistently reinforce this practice. 

Staff will be required to self-screen for COVID-19 symptoms prior to reporting to work each day (including temp check) and the district may require further screening of employees at any time based on current state and federal guidelines. Employee Protocol for Access to District Property.

Parents/guardians are expected to screen their students for COVID-19 symptoms each day prior to sending their student to school (including temp check). Parents must ensure they do not send a child to school on campus if the child has COVID-19 symptoms (as listed in this document) or is lab-confirmed with COVID-19, and instead should opt to receive remote instruction until the below conditions for re-entry are met. Student Requirements for Access to District Property

Staff and students should not enter campuses or buildings if any of the following apply:

• The individual has any of the following symptoms:
  
  • Temperature of 100 degrees Fahrenheit or higher when taken by mouth;
  • Sore throat;
  • New uncontrolled cough that causes difficulty breathing (or, for students with a chronic allergic/asthmatic cough, a change in their cough from baseline);
  • Diarrhea, vomiting, or abdominal pain; or
  • New onset of severe headache, especially with a fever.
• Has a confirmed case of COVID-19 or has been in close contact with their physician.
• Has a household member who is awaiting COVID-19 test results, or who is awaiting their own test results.

Teachers will monitor students and refer to the nurse if symptoms are present.

PE and Extracurricular Activities

• Extracurricular activities will be based on current UIL guidelines and published through the respective programs.
• Campus leaders will work with PE and Athletics staff to ensure locker room protocols maintain six feet of distance when contact is 15 minutes or longer and appropriate post-student group sanitation of high touch surfaces.
• Students will not be required to dress out for PE and should bring shoes that allow them to participate.
• Athletics students should come dressed out for athletics to avoid use of locker rooms. 

Library

• Secondary school librarians will develop protocols to allow student access to libraries with spatial distancing guidelines and disinfection protocols.
• Visual reminders will be added and furniture rearranged to help students maintain social distancing while in the library, including computer stations.
• Students and staff will wash or sanitize hands upon entering and after visiting the library.
• High-touch surfaces will be disinfected regularly.
• Upon return of books to the library, librarians/techs will institute a book return process to ensure that books are not re-shelved prior to 72 hours from book return. 

Computer/Science Labs

• Computer and labs should be reconfigured to promote spatial distancing of 6 feet apart.
• A process should be established for shared equipment.
• If students cannot be 6 feet apart, then assigned seating will be maintained in the labs and immediately available to administrators as needed.
• Occupancy will be limited to maintain spatial distancing requirements.
• Require students to wash hands or use hand sanitizer before and after lab use.
• High-touch surfaces (e.g., table tops, chairs, door handles, etc.) and computer keyboards/mouses will be disinfected after each classroom use. 

Spatial distancing, defined as keeping a safe distance of six feet when contact is longer than 15 minutes, is an effective way to prevent potential infection. Efforts should be made to avoid close contact.

Close contact, defined as:

1. direct exposure to infectious secretions (e.g., being coughed on while not wearing a facial covering) or
2. being within six feet of the individual for a cumulative duration (meaning the total amount of time in a day that individuals are within 6 feet) of 15 minutes, within 48 hours before the individual’s onset of symptoms to the time of isolation. Close contact is regardless of mask usage.
1. If a medical grade (accordion/pleated style soft mask that does not require fit testing) masks AND face shields are worn at all times during a close contact with a positive individual, the exposure risk is considered low and would not require quarantine. If the person with close contact becomes symptomatic he/she would be required to quarantine.

Those individuals with close contact will be required to self-quarantine for 14 days from their last exposure to that individual. It is important to note that synoptoms can occur at any time in the quarantine and therefore a negative test will not prevent quarantine. See flow chart for guidelines for close contacts in a household.  (exception: School Nurse wearing KN95 respirator and face shield or anyone wearing a medical grade mask and face shield during a close contact).

School administrators will determine capacity for all shared spaces and provide signage to clearly indicate capacity limits. Capacity will be determined by 6 foot spatial distancing guidelines. This includes conference rooms, break rooms, teacher lounge/multipurpose rooms, copy rooms, and restrooms. Any space that leads to close contact and does not allow for spatial distancing must be restricted to single person use at a time.

• Staff will be required to maintain 6 foot spatial distancing from other staff any time they are required to be together for more than 15 minutes.
• Masks will also be worn in order to further mitigate risk of transmission.

Hays CISD has discontinued staff and student travel to conferences, workshops, and non-UIL contests until further notice unless pre-approved. Employees shall not travel together within the district or in personal vehicles (except for transportation employees as required by their job). 

• Teachers will be provided disinfectant supplies and will ensure high-touch areas in the classroom are disinfected throughout the day as per the cleaning protocols.
• All classrooms will be outfitted with:
  • Visual reminders of distancing requirements will be in all classrooms marking off areas for common spaces and distancing best practices.
  • Refillable alcohol-based hand sanitizer.
• Whenever possible students should maintain 3 feet from one another (6 feet whenever possible).
  • In the event students cannot maintain 3 feet of distance, personal barriers (desktop shields) will be provided and utilized.
• When arranging classrooms, students should face in the same direction when feasible. A combination of desks and tables may be utilized.
• Furniture in the classroom should be minimized to aid in social distancing.
• The instructional staff should maintain a minimum of 6 feet during classroom instruction whenever possible. Staff should avoid contact within 6 feet for longer than 15 minutes.
• All instructional spaces must strictly adhere to assigned seating and maintain seating charts in a prominent location.
  • This is mandatory to identify close contacts in collaboration with the health department when needed.
• Whenever possible, students and staff will maintain consistent groupings of people to minimize the spread of the virus.
• Staff should determine procedures for classroom movement. Dismissals should be orderly, using one way movement whenever possible.
• Face coverings which cover both the nose and mouth must be worn by all persons on campus (including students and staff) throughout the school day.
  • A teacher working alone in a classroom may remove his/her mask.
• Technology should be utilized when students are involved in collaborative work.
• Small group learning in the classroom should allow for at least 3 feet of spatial distancing whenever possible. If not possible physical barriers should be utilized.
• Staff should plan for more frequent hand washing and/or hand sanitizing throughout the day.
• The use of outdoor space for learning will be considered when possible. Classroom groups working outside will maintain social distancing from other classroom groups.
• Masks breaks are allowed as needed. A mask break is the removal of a mask for a short period of time (for example a few minutes) while at least 6 feet from others. Ideally this would occur outdoors.
  • Teachers will identify an area of the classroom, at least 6 feet away from any individuals in the classroom, which could be utilized for mask breaks if needed. A student may also step into the hallway if a space in the classroom is not feasible.
• Classroom libraries may be utilized as long as the books are placed into a ziplock bag and labeled for that student. At the end of the week, they will be collected and placed into a holding area over the weekend before being reissued to a new student, not less than 72 hours from collection, the next week.
  • Classroom leveled readers may only be used by one student at a time. If options exist for electronic readers this is the best solution.
• At this time, no classroom parties or celebrations will be allowed with outside food.

The following protocols are intended to provide general guidance for care of the health needs of students during the school day. In this COVID-19 pandemic, clinic processes and flow will need to be amended to protect students and staff and decrease unnecessary exposure. These guidelines are an overview and more in-depth protocols will be provided. 

Isolation Areas

TEA requires schools to immediately separate any student who shows COVID-19 symptoms while at school until the student can be picked up by a parent or guardian. 

Visits to the Campus Clinic 

In order to prevent potential exposure to infectious diseases for vulnerable students receiving other medical treatments, all student visits to the Campus Clinic will follow campus procedure. When possible, care should be provided in the classroom. 

If a staff member believes a student needs to be seen in the clinic: 

• Staff will be asked to call or radio the campus nurse with a request for an ill student visit.
• Nurse will prioritize the student for a visit and provide further assessment in person.
• Based on assessment students will be seen in a campus designated “well” or “sick” clinic area based on symptoms.
• Students will independently walk to the campus clinic unless it is unsafe to do so or considered an emergency.
• If it is an emergency, 911 should NEVER be delayed. Activate EMS and delegate as appropriate. 

Classroom-Based Care and First Aid

First aid to the degree possible, should be in the classroom to prevent office congregation and possible cross exposure.  

• All classrooms will be stocked with limited first aid supplies (band-aids, gloves, gauze, and menstrual pads).
• To the extent possible, students provide self-care with staff direction and physical distancing.
• Teachers will be able to consult over the phone with the campus nurse if guidance is needed. If it's determined that care cannot be done in the classroom the student will be sent to the designated clinic area for care. 

Teachers are encouraged to contact the campus nurse prior to sending the student to the clinic if they are uncertain or need guidance about student care. Ideally teachers will consult with the campus nurse over the phone prior to sending students to the clinic. If a student arrives at the clinic prior to a phone consultation, they will be expected to wait in the designated clinic waiting location on campus for the campus nurse or a principal-delegated, trained staff member. 

Examples of Classroom-Based Care

• Minor toothache / Primary tooth comes out
• Small paper cuts, abrasions, picked scabs.
• Localized bug bites. (no HX or allergy)
• Minor headache or fatigue with no other symptoms.
• Mild stomach ache or nausea.
• Readily controlled nosebleeds.
• Anxiety/stress/psychological issue- try calming techniques and contact the school counselor. 

Student Mental Health

As students return, the primary goal will be to support the whole child. The Hays CISD Health Services Department and Counselling Department will work closely together to identify ways to support students appropriately.  

Medication Administration

To the degree possible, staff will make every effort to identify ways that medications may be taken at home, instead of during school hours. The following steps should be taken to ensure the safety of all students and minimize office clustering.

1. Parents will need to contact the school nurse if a student must take medication during school. The parent will need to make an appointment prior to the start of school to bring the medication in so that delivery time may be staggered.
2. Nebulizing treatments will not be provided on campus unless the student is incapable of using an inhaler. Any nebulizer medication delivery must be converted to an inhaler with a spacer to avoid creating aerosolized transmissible COVID. The school nurse will work with the primary care physician and parents. 

Guidance for Campus or Classroom COVID Exposure

• When a student displays symptoms of COVID, the school nurse will assess and determine if and when a student needs to be sent home. The school nurse will initiate the activation of the COVID response team activities.
• Students who are ill will maintain a face covering and be moved to a location away from others. Parents must pick up students as soon as possible, but no later than one hour from the time the campus makes contact.
• Staff or teachers displaying COVID symptoms, or who are identified with a confirmed cases, must follow district protocols.   
   

• Essential volunteers may be used by campuses to support campus operations, as approved by campus administration, on a case by case basis. No children will be allowed with volunteers. (Essential volunteers are classified as those adults who are district screened and approved AND are needed for specific campus tasks.)
• Essential volunteers should only be on campus for their designated task(s).
• Essential volunteers MUST adhere to all campus safety protocols during their visit.
• All volunteers will be subject to screening by way of a symptom screening form before entering buildings. Volunteers may be subject to temperature checks.

Water Fountains will be open for water bottle filling only. Administrators will provide signage, education, and oversight to ensure safe use of water fountains for bottle filling only.

Reusable water bottles are encouraged to be utilized by every student and have been added to the school supply list.